HELP OUR YOUTH HAVE A GREAT FUTURE!

Boys & Girls Clubs of Southwest Washington is seeking a passionate and dedicated full-time Assistant Club Director to support the leadership and operations of our Elise Menashe Teen Center!

MISSION STATEMENT 

‘To empower all young people, especially those who need us most, to realize their full potential as productive, caring, and responsible community members.’

Representation Matters! Candidates identifying as BIPOC, LGBTQ+, or represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves represented in the safe adults inside our Clubs.

Ideal Candidate: Exemplifies our Club Code & Core Values - Put Youth First, Care Deeply and Engage Fully, Follow Through on Your Commitments, Communicate, Collaborate & Clarify, Empower & Be Empowered 

Full description of our Core Values can be found at the end of this document.

DEPARTMENT: Youth & Family Services

REPORTS TO: Club Director

LOCATION: Elise Manashe Teen Center (EMTC)

CLASSIFICATION: Hourly, Non-Exempt, Full-time

ESSENTIAL FUNCTIONS

Under the direct supervision of and in collaboration with the Clubhouse Director (CD), the Assistant Club Director (ACD) serves as the secondary leader at the Clubhouse and is expected to offer leadership and make sound decisions on a daily basis.

CLUB OPERATIONS

• Maintain a productive lobby environment and monitor the front of the building, especially during peak pick-up times, to ensure the safety of all youth and visitors and good relations with neighbors.
• Collect membership fees, overdue fees, field trip fees, and insurance information.
• Manage Club funds by following the organization's Finance Core Process.
• Oversee access to the Club building, ensuring all Protection of Youth Policies are followed by Club staff, families, and the community.
• Assist in closing and opening of the building in collaboration with the Club Director.
• Oversee the Club’s member management system, MyClubHub, to ensure quality data is entered and reported and that financial procedures are followed consistently.
• Conduct daily walk-throughs and maintenance assessments of the facilities to ensure the Club’s maintenance, safety, and cleanliness standards are met.
• Ensure that the Club adheres to organizational expectations for operating procedures, safe ratios, etc.
• Partner with the Club Director to ensure the Club has a current emergency plan and is facilitating emergency drills on a consistent basis. Help facilitate debrief with the team on each drill.
• Act as the primary staff contact and liaison for the USDA Food Program, including tracking snack/meal counts, inventory, and orders.
• Support the planning of team meetings and facilitate sections of the agenda.

PREVENTION & INTERVENTION

• Act as the lead Prevention specialist, which includes data collection, management, and reporting, as well as supervision of the prevention mentors on site.
• Support Standalone and School Clubs with Prevention caseloads in the summer as youth transition from Elementary Clubs to Teen Clubs.
• Manage Outreach Scholarship operations for the Elise Menashe Teen Center. 
• Assist Standalone and School Clubs with Prevention Scholarships operations.
• Maintain youth records of teens receiving Outreach services using the organization's MyClubHub (MCH) database.
• Assist Outreach Coordinators and YET Case Manager with youth meetings.
• Assist Outreach Program staff in maintaining client records in MCH (e.g., creating profiles, pulling reports, checking in youth during events, etc.).

CLUB PARTNERSHIPS & EVENTS

• Support the Club Director in planning and implementing family events.
• Support effective volunteer engagement, management, and stewardship. 
• Support the Club Director in managing vendor relationships as assigned. 
• Support the Club Director in developing and implementing facility use agreements and MOUs (Memorandum of Understanding) for the Club, including rentals, partnerships with shared space, etc.
• Establish and maintain effective working relationships, both internally and externally, with Clubhouse staff, senior leadership, parents and guardians, youth, community groups, and other related agencies.
• Collaborate with schools, administrators, and local community agencies/organizations.
• Communicate frequently with teachers, building operators, principals, counselors, and family community resource coordinators.
• Inform school partners regarding annual events that require youth to be signed out of school, such as Santa’s Clothes.
• Assist the Club Director in arranging school visits for Program Leads.

YOUTH & FAMILY ENGAGEMENT

• Maintain a healthy and safe environment for youth and staff.
• Consult with parents and guardians to build positive relationships, resolve issues, and refer to resources as needed.
• Document significant behaviors/incidents, restorative responses, and follow up with youth and families using the BGCSW Incident Report Process.
• Co-host new Parent/Member Orientations.
• Support the Club Director in developing a strong team that can deliver exceptional services to young people each day.
• Actively engage with youth and staff, especially during peak program times, ensuring program execution, youth engagement in programs and adherence to Clubhouse standards.
• Review existing programs and make the necessary recommendations for their continuance, change, or elimination.

REQUIREMENTS 

• Must be 21 years of age or older
• High school diploma or GED
• Minimum of one year of experience with a youth-serving organization. 
• Complete a credit check.
• Pass a National Criminal Background Check, Social Security Check, Local Criminal Background Check, and National Sex Offender Registry Check.
• Licensed and insured driver with clean driving record and willingness to drive a 12-passenger van
• Must be able to read and write in English and Spanish 

SKILLS/ KNOWLEDGE PREFERRED

• Experience in a leadership capacity at a youth-serving non-profit, with proven success in staff management, operations, and community relations—strongly prefer experience in a Boys & Girls Club or other community-based organization working with youth living in neighborhoods impacted by poverty.
• Demonstrated ability to organize, direct, plan, and coordinate operations. 
• Leadership skills, including understanding group dynamics, problem-solving, decision-making, and delegation. 
• Excellent verbal and written communication skills.
• Current First Aid/CPR certification
• Current Food Worker Card
• Candidates proficient in Chuukese are highly preferred.

WORK SCHEDULE 

• 40 hours a week (usually from 10:30 am to 7 pm; occasional early mornings, late evenings, and weekends for special events)

LOCATION

• Elise Menashe Teen Center, 409 NE Anderson St, Vancouver, WA 98665

COMPENSATION & BENEFITS:

• $21.50-$23.50/hour depending on experience
• Paid time off accrual and 12 paid holidays
• Employee Assistance Program (EAP)
• Medical, dental, and vision benefits 
• Simple Plan (IRA) employer matching program
• Ongoing professional development opportunities

EQUAL OPPORTUNITY EMPLOYER 

BGCSW prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCSWWA is an equal opportunity employer.

Please refer to our website at www.mybgc.org for additional information about Boys & Girls Clubs of Southwest Washington.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

CLUB CODE & CORE VALUES

PUT YOUTH FIRST.

We are at our best and most impactful when we do right by the youth we serve. 

We make decisions with youth’s well-being at the center. We walk alongside youth and empower them to be the stewards of their path in life. We elevate the voices of kids, youth, families, and the communities who need us most. We examine our own biases and question our own assumptions to best serve youth. We check our ego at the door and think we (the collective effort) before me. 

CARE DEEPLY & ENGAGE FULLY.

We create impactful change by being fully present, engaged, and invested in contributing to strategy, perspective, and creativity. 

We approach interactions with kindness, compassion, and respect – we genuinely care about people and show it. We are brave and vulnerable and build safe and welcoming communities. We do not gossip. We talk to each other, not about each other. We care about ourselves so that we can be there for others. We strive to do the right thing every day, every time and treat each day as a new day with new opportunities. 

FOLLOW THROUGH ON YOUR COMMITMENTS.

Strong relationships built on trust drive change. We build trust with youth and families, each other, and the community by delivering on our promises. 

We do what we say we are going to do and are held accountable to established expectations. We take responsibility for knowing the expectations and goals of our role. We don’t over promise to ensure that we are able to deliver on commitments while balancing competing priorities. We take responsibility when we can’t follow through on a commitment. We own our mistakes, act to repair harm, and make amends to strengthen our community. 

COMMUNICATE, COLLABORATE, & CLARIFY.

Clear and consistent communication builds shared understanding, helps us align in our efforts, and sets ourselves and others up for success in support of youth. We deliver better services and solutions when people’s ideas are valued and heard.  

We set expectations that align with our vision, values, and core focus. We effectively express thoughts, feelings, and ideas in individual and group situations. We listen to understand and value different perspectives. We approach situations with an open mindset, not seeking to be right and go our own path but rather to collaborate and get to the right answer together. We are curious. We seek to understand and communicate the context of situations and information. We ask questions when we need clarity and provide clarity when it is needed from us. 

EMPOWER & BE EMPOWERED.

Our greatest assets are the unique abilities and perspectives of our people. We represent our interests in a responsible, self-determined way, and push ourselves to make positive change. 

We are resourceful and respond with flexibility to make things work when necessary. We value and seek feedback and see it as an opportunity for growth. We give each other permission to fail and reflect in order to learn from our experiences. We choose courage over comfort by facing difficult tasks and conversations rather than avoiding them. We resolve conflicts as quickly as they arise. We encourage each other and show appreciation for those who go above and beyond.